How to Move Offline Outlook Data File (OST) Data

To move an Offline Outlook Data File (OST) data, you can follow these steps:

1. Close Outlook and make sure it is not running in the background.

2. Locate the OST file on your computer. By default, it is located in the following location: Windows 10, 8, 7: C:\Users%username%\AppData\Local\Microsoft\Outlook Windows Vista: C:\Users%username%\Local Settings\Application Data\Microsoft\Outlook

3. Copy the OST file to a new location, such as a USB drive or a different folder on your computer.

4. Open Outlook and go to File > Account Settings > Account Settings.

5. Select the email account that corresponds to the OST file you just moved and click Change.

6. In the Change Account window, click More Settings.

7. Go to the Advanced tab and click the Browse button next to the Offline Folder File Settings.

8. Select the OST file you just moved and click OK.

9. Click Next and Finish to complete the process.

It's important to note that when you move your OST file, you will lose any cached data, such as emails and calendar items, that have not been synced with the server.

Outlook: Copy email signatures to another computer

Recently i have switched my computers i could able to get outlook backup files abut not signatures. But i found a way to get all previous signatures to new computer.

Here is how you can do it, If you have created email signatures that you add to outgoing messages, these signatures can be copied to another computer. You can then use the signatures with Outlook on another computer.

Step 1: Copy email signatures from the original computer

1. Exit Outlook.

2. Open the folder where signatures are saved.

Because the Signatures folder is a hidden folder, the easiest way to open the folder is to use the command %APPDATA%\Microsoft\Signatures on the Start menu.

• On Windows 7/8.1/10,  Click Start. Next to the Shut down button, in the Search programs and files box, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Windows Vista    Click Start. Next to the Shut Down button, in the Search box, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Windows XP    Click Start, click Run, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Copy the signature files.

  There are three files for each email signature — an HTML Document (.htm), Rich Text File (.rtf), and Text Document (.txt).

Step 2: Copy signatures to the destination computer

1. Exit Outlook.

2. On the destination computer, open the folder %APPDATA%\Microsoft\Signatures.

Because the Signatures folder is a hidden folder, the easiest way to open the folder is to use the command %APPDATA%\Microsoft\Signatures on the Start menu.

• Windows 7    Click Start. Next to the Shut down button, in the Search programs and files box, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Windows Vista    Click Start. Next to the Shut Down button, in the Search box, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Windows XP    Click Start, click Run, type %APPDATA%\Microsoft\Signatures and then press Enter.

  

• Start Outlook.

  Your stationery is now available in Outlook on the destination computer.

Step 3: Update older signatures

For signatures created in older versions of Outlook, you should update the signature files so that they use revised HTML code that uses cascading style sheets (CSS). This helps prevent potential problems when switching or deleting signatures in a message.

1. Click the File tab.

2. Click Options.

3. Click Mail.

4. Under Compose messages, click Signatures.

5. In the Signatures and Stationery dialog box, in the Select signature to edit list, click a signature.

6. Click in the Edit signature box, and then click Save.

Hope this helps!!!

Microsoft : Junk Email Filter for Outlook

I found a plug from Microsoft outlook which reduces these emails. This is a free plug-in available for users of Microsoft Outlook 2007, 2010 and 2013 which you can download from here.

After installing it, and restarting Outlook, you will be able to report Junk by right-clicking the email and selecting Junk à Report Junk

The software will do the rest for you.

Hope this helps!!

How to Creating an HTML Signature in Outlook 2007

Here is the workaround to create HTML signatures for Outlook 2007. When you create a signature in Outlook 2007 it creates 3 separate files (.htm, .txt and .rtf). To create a more custom signature you can write it in HTML – this is especially useful for when dealing with graphics and advanced formatting.

How to create signature in Outlook 2007:

1. In Outlook go to Tools > Options and the Mail Format tab.
2. Click the Signatures button.
3. Click the New button.
4. Give your signature a name like ‘MySignature′
5. Click on OK

Outlook doesn’t require any content to be added and will create the 3 individual files. Click OK and close Outlook

How to Locate your signature folder: Copy one of the following lines depending on what your operating system is.

• Windows 7: %userprofile%\AppData\Roaming\Microsoft\Signatures
• Vista: %userprofile%\AppData\Roaming\Microsoft\Signatures
• XP-2003: %userprofile%\Application Data\Microsoft\Signatures

Click on Start and then Run – paste the line you copied into the Run box and hit Enter

You should see 3 files created for your "MySignature” file (in .htm, .txt and .rtf formats). If you can’t see the file extensions, go to Tools / Folder Options / View and untick ‘Hide extensions for known file types’, or right-click the file and select ‘Properties’ to determine the file type.

Replace the HTML file created by Outlook:
Take your HTML signature file and use it to replace the .htm file in your signature folder (i.e. save it as in this system folder, using the same filename as the .htm signature file created by Outlook ).

To start using your new signature:
Restart Outlook.

It worked for me on Outlook 2007 and Outlook 2010. Hope this is useful for you